Step 3: Choose Email Addresses

 

The Email Addresses step specifies which records to use when sending the email(s) and which email addresses to use.

When the button containing this action is within a Record control, an email can be sent only for the current record.  If the button containing this action is within a Table control, an email can be sent for each selected record or for all records.  Please note that ‘All records’ includes records that may not be currently displayed on the page.  For example, if the filtered set includes 50 records but only 10 are currently displayed on the page, selecting this option will send emails for each of the 50 records.

Options

Description

Send email for

Send email for selected set of records. There are 3 options available:

Current record (first selected, clicked or displayed)

Send an email for first selected or clicked record in the table control or for the currently displayed record in the record control.

All selected records

Send an email for each selected record in the table control. This option should not be used for buttons placed in record controls.

All records

Send an email for each record in the table control, using the application user’s current filter selections.  This option should not be used for buttons placed in record controls.

You can enter only one “From” email address since an email may have only one sender.  If you already have an email address in the From field, press the From... button to edit the existing email address.  If the From field is empty, press the From... button to add a new email address.

 

 

Options

Description

Email address

An email address can be a simple text string, a substitution variable or a field value.  Text string email addresses are used exactly as specified in the Constant field.  Substitution variables are placed in the Constant field and are evaluated after the button click at application run-time.  When evaluated, a data value is substituted for the substitution variable.

See Button Actions - Substitution Variables for further details on how substitution variables are handled.

Email display name

The email display name is optional.  If nothing is specified, the display name is the same as the email address.

Display names can be simple text strings, a substitution variable or a field value.  Substitution variables are placed in the Constant field and are evaluated after the button click at application run-time.  When evaluated, a data value is substituted for the substitution variable.

See Button Actions - Substitution Variables for further details on how substitution variables are handled.

See Also

Button Actions - Redirect and Send Email Actions

Step 1: Select the Action Type

Step 2: Specify the Redirect URL

Step 3: Choose Email Addresses

Step 4: Specify Email Content

Step 5:  Finish